City Hall, West Gallery
The regular meeting of the Arts and Culture Commission was called to order at 5:30 P.M. by Chair Megan Mahar
Roll Call
Commissioners present:
Mary Jo Hoffman
Lisa Hane
Mike Aydelott
Megan Mahar
Correspondence
None
Approval of Minutes
- Approve Minutes of April 7, 2008. Postponed to next meeting.
Unfinished Business
a. San Carlos Museum of History- Grant Report
Neil Chicizola and Devon Ruhl presented on the progress to date with the San Carlos History Photo/ Memorabilia Wall that has received grant funding through the Commission.The Museum has made great strides in cataloging the back storage room items and has identified items of interest for the Memorabilia Wall.They have requested an extension until September 2008 to finish the cataloging and finalize the items to be displayed.They also reported that films from the 1920s, documenting San Carlos history, have been transferred to CD format and they will be planning an event for the community to view the films in the near future.Mr. Chicizola and Ms. Ruhl will return at the September Commission meeting to present a final report on the project.
b. San Carlos Villagers- Grant Report
Devon Ruhl presented on the progress of the Updated and Revised San Carlos Walking Tour Booklet.This project received grant funding from the Commission.The Villagers have been researching the history of families in residence at each address with historic interest, cataloging negatives and scanning photos.They are creating a new map, identifying the historic building locations and are working on then and now photos.Ms Ruhl will return at the September Commission meeting to present a final report on the project.
Laurel Street Public Art Plan Discussion
Commissioner Hoffman reviewed the draft Art Plan Template as a tool to provide guidance to the Art Review Committee to help them consider components in Art Plans proposals that the Commission has identified as important.Motion made to accept the template format as presented M/S Aydelott/ Hane.Carried 4.0
Commissioners requested a study session on June 2, 2008 with Art Review Committee designees to review the scope of two current projects. Projects for review include: Proposed donation of “Lilith” sculpture and development of a Laurel Street Art Plan.
Study Session Agenda to include:
- Introduction of Art Review Committee roles and purpose
- Review of the Council approved Public Art Plan (invite Patrick Leeper to present)
- Presentation of Projects:
Template design- presented by Commissioner Hoffman
Lilith- presented by Commissioner Mahar
Laurel Street- presented by Superintendent Dillard
Desired outcomes of the study session to include:
1. Art Review Committee representatives will understand their role in the upcoming projects
2. Develop a communication process between the Commission and the Committee
3. Identify Art Review Committee members assigned to each specific project.
c. Arts & Culture Achievement Award
Commissioners Hane presented ideas for the award to include a 3-dimensional award to be given to the recipient and an artistic design by Art in Action for a perpetual recognition to be located in a City facility in which recipients names are added annually.Commissioner Hane will present designs for Commission review at the September Commission meeting.
Commissioners reviewed the nomination form proposed by Commissioner Hoffman.Suggested changes made to have the nomination form title read “San Carlos Art and Culture Achievement Award Nomination Form”, and to eliminate the condition that previous recipients would be ineligible for an additional award.Motion made to accept the nomination form as amended.M/S Aydelott/ Hane.Carried 4.0.
Commissioner Hane suggested that the “Art In Action” group be included in the process to design the award. She also agreed to review the art programs in the San Carlos schools to assess the possibilities for involving students in the process. Commissioner Hane will bring some examples of award possibilities to the next meeting.
d. Vacant Storefront Galleries
Commissioner Aydelott has contacted the Fine Arts Association and the Chamber of Commerce to review the proposed letter to building owners.Motion made to send the letter out to San Carlos business building owners, with suggestions from the Fine Arts Association and Chamber of Commerce incorporated.M/S Hoffman/ Hane.Carried 4.0.
e. 75th Anniversary Public Art Proposal
Commissioner Mahar reported that the San Carlos Museum of History Board is interested in hosting the time capsule at the Museum and creating a temporary display of the items to be included into the time capsule for public viewing.Commissioner Mahar will continue to provide updates on this project from the Museum Board to the Commission.
New Business
a. Election of Officers.
Postpone to next meeting.Commissioner Mahar announced her resignation from the Chair role and will ask Vice Chair Aguirre to assume the interim chair role until elections are completed.
Committee Reports (informational)
Sister Cities –Taste of Italy completed, 8 restaurants participated.
San Carlos Museum – New Master DVD of archival films from the early 1920’s is completed.
San Carlos Fine Arts Association – Spring Gallery Show completed with good attendance. August Arts in Laurel Park is being planned.No Hometown Days Show this year due to low attendance last year.
Week of the Family – No Report
Villagers – No Report
Concert Series – New logo developed to promote the series.Great line up of bands scheduled for August 1-29, 2008
Peninsula Arts Council – No Report
GPAC – Primary focus on land use.Meetings are held on 3rd Wed/ month at 6:45PM and all are encouraged to attend.
Staff Report
- 2008-09 Budget
Recreation Superintendent Dillard reported that atthe April 28 City Council Budget Study Session, staff was directed to plan for the loss of 2 full time Recreation Division staff, .8 Recreation Administration staff and several part time staff position.With the loss of the full time staff, Council direction included working towards eliminating staff support to the Arts and Culture Commission.Staff suggested that potential strategies could include identifying one member of the Art and Culture Commission to transfer over to the Park and Recreation Commission which could assume the additional focus of Arts and Culture for the community.Additional strategy could include transferring the Commission into an Arts and Culture Advisory Committee which would report to the Parks and Recreation Commission.
Commissioners expressed concern with potential loss of liaison roles, two of which are mandated by City Council (Museum Board and Fine Arts Association Board). Commissioners Also expressed concern with losing ground on current goals.Commissioners expressed interest in maintaining the current format and requesting information on how the Commission might proceed without staff support.
- City Council Strategic Plan
Recreation Superintendent Dillard reported that this was distributed at the last meeting for review.No additional action needed.
Public Comment
None.
Adjournment
There being no further business, the meeting of May 5 was adjourned at 7:20 p.m.
Respectfully submitted,
Donna G. Dillard
