Meeting Minutes

1. Roll Call
Mr. Davids took the roll.

2. Approval of Minutes
Minutes approved with no revisions.

3a. Alternates
Dan Robinson was presented as the alternate for soccer for future meetings.
Mr. Davids asked that alternates be identified as soon as possible to keep continuity.

3b. Report to Council
After discussion with City Council it was agreed that the Field Committee will report to City Council, but will first discuss their recommendations with the Parks and Recreation Commission. How the reporting is handled will be determined at a later date.

3c., 3d. Common Scale Maps & Review Information Binder
Common scale maps, original binder contents and additional information requested by the committee was distributed and discussed.

Most future meetings will be held in the Library, Conference room B. Two dates, April 21st and June 16th no suitable City facility is available. Norm Whiteley volunteered to research Central Middle School Library as a possibility.

Mr. Davids thanked Mr. Weiss for his intensive overview and informative handouts.

4. Evaluate Field Use and Needs
4a. Determine Current Need, Including Community Non-Sports Use
The Parks and Recreation Master Plan (State of the Parks draft) and information on what it would take to update current fields to increase better hours and decrease wear and tear was requested. Information was requested to show field wear during practice vs. actual game time wear.

4b. Determine Needs Met and Unmet
The Timeline by Field and Season and Unmet Needs handouts were reviewed. In 2001 the Mahady report showed increased field space was needed, approximately twice the field space currently available. A plan to determine what can be done to maximize allowable playing time is necessary. How to maximize usage and what would the cost be using synthetic turf will be reviewed.

4c., 4d. – Review Play Time by Field & Review Projected Condition of Each Field Over Next Five Years Including Renovation and/or Replacement Costs
Highland usage was cut back 40% in 2005. Highland has a significant wear problem, and Crestview, Heather and Stadium both have problems that need to be addressed. The recommendation is to be as methodical as possible to come up with solutions – not to be stuck on unmet needs. It was suggested that members review the binder materials and if questions remain after review, they will be addressed at the next meeting.

4e. – Estimate Future Need
Regional solutions may be necessary to identifying options. It is not necessary to quantify the need for additional field space. Pop Warner Football, Lacrosse, and other organized groups are not represented in this Committee and may need to be represented.
Two of the core values of Parks and Recreation are diversity of experience and inclusivity. This Committee needs to be conscious of groups, including casual non-organized users, other than those listed.

Public Comment
Community members would like to be able to share the field space as a park user to fly a kite or play with her child if she wants and feels this should also be taken into account.

Next Meeting:
April 21, 2005
7:00 p.m.
Location TBA

Adjournment
Meeting adjourned: 9:10 pm.