The City Clerk's Office maintains all official public records in compliance with local, state and federal regulations. Records we maintain include ordinances and resolutions, agreements, meeting minutes, campaign disclosures and statements of economic interest.

What Is a Public Record?

A public record is any record retained by a government body as further defined by statute and open to inspection. Public records include any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any local or state agency, regardless of physical form or characteristics.

Records Available Online for Your Easy Access

Public Records Request Form

If you are unable to locate the records you want online, please submit a Public Records Request by:

  • Filling out an online form.
  • Picking up a public records request form at the City Clerk’s Office in City Hall.
  • Contacting the City Clerk to have a form mailed to you.

Our goal is to provide you with timely access to the City’s public records. All requests for documents will be reviewed and responded to within ten (10) days, in compliance with the California Public Records Act. Fees are charged according to our fee schedule, however, there is no charge to review records in person at City Hall.

Enterprise System Catalog - SB272

An Enterprise System is defined as a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is a multi-departmental system (or a system that contains information collected about the public) and a system that serves as an original source of data within an agency.

More Information

For information on the following topics, go to the San Mateo County Clerk’s website.

  • Birth certificate.
  • Death certificate.
  • Marriage license.
  • Fictitious business name.